*/, var fnames = new Array();var ftypes = new Array();fnames[0]='EMAIL';ftypes[0]='email';fnames[1]='FNAME';ftypes[1]='text'; if (this.readyState == 'complete') mce_preload_check(); Event management is the oversight of many administrative details for events such as conferences, festivals, or weddings. try { Problem: You’re approached by a longtime friend about a large event they’d love for you plan. This thorough template can guide your planning process and provide a summary of tasks to accomplish during an event.Download Event Planne… Whether you use your own licence or the landowner’s, make sure you check both it and your contract with a fine tooth comb – if the Environmental Health Officer steps-in a month before the event saying that it simply cannot go ahead with the decibel levels that you propose and that he will issue an anticipatory Noise Abatement Notice if you proceed, who is going to be liable to pay for cancellation fees / refunds in any resulting litigation between you and the landowner? script.type = 'text/javascript'; } else if (ftypes[index]=='date'){ var parts = resp.msg.split(' - ',2); Public bodies need plenty of advance notification, and it’s on you to build trust with them by showing careful, considered plans. Do you plan to have simply a one-off or an annual event? Make sure you are not breaching these. If the latter, you may want to have a time-limited licence which permits your event at the same location, for example, “for a maximum four consecutive days between the months of May and September inclusive” or “the first Friday and Saturday in June each year”, although be careful with how you word such a condition as you do not want to be pinned down unnecessarily. Have appropriate management systems in place for each phase of the event to make sure health and safety risks are controlled. If the venue confirms that it does not hold the required licence already, you will be required to submit a Temporary Event Notice or even a full premises licence application. When you make your licensing application ensure that your layout plans delineate this clearly – this has a legal effect in terms of sales of alcohol and whether these are on or off the “premises”, capacity limits and the general requirement that everybody must know exactly where your festival is taking place. if (script.readyState && script.onload!==null){ The owner of the land or venue does not have to make the application on your behalf, but you will need to obtain their written permission to confirm that you have the authority and agreement to make the application. You can get advice on Licensing from your local council and/or the Department of Culture, Media and Sport / Scottish Government, who are responsible for developing entertainment Licensing law, which is administered by Licensing authorities. Who is responsible for getting the license? mce_preload_checks++; } } return; We recommend moving this block and the preceding CSS link to the HEAD of your HTML file. Missing a mandatory permit is something that can halt your event in its tracks so do your research about what it is you'll need. In 2015 the \"2003 Licensing Act\" was reviewed and changes were made. setTimeout('mce_preload_check();', 250); An organization that is responsible for attracting and organizing sport events to help communities capitalize on the potential benefits of sport tourism is called a _____ Sports Commission When people have pride in their community as a result of hosting a sport event, this is referred to as __________ $("#mc-embedded-subscribe-form").unbind('submit');//remove the validator so we can get into beforeSubmit on the ajaxform, which then calls the validator The landowner may even not be prepared to let you use their licence for fear that you, being a “one-off” event will not respect the terms of that licence, cause an almighty rumpus whilst you are there and then move on to another location for the next year, leaving him to defend a licence review. input_id = '#mce-'+fnames[index]; } catch(err) { } Most councils have Safety Advisory Groups (“SAGs”) which are non-statutory bodies made up of relevant agencies to help you run a safe event, one that is not ridiculously noisy and does not clog up the local streets or country lanes for three weeks either side. If your event is being held in a designated public space or arena, you will need to obtain an entertainment licence if it is your intention to provide any music, singing, dancing, drama, film or any kind of spectator sport. The processing of personal information (for example, filming festival goers either by CCTV or for promotional purposes, or retention of personal data through ticket sales) carries with it certain obligations under the Data Protection Act 1998. Learn how your comment data is processed. }); } if (mce_preload_checks>40) return; setTimeout('mce_preload_check();', 250); Start Here: Team Captain This person is the team lead, president of event planning, event guru, or whatever fancy title you want to give them. /* Add your own MailChimp form style overrides in your site stylesheet or in this style block. index = parts[0]; $('#mce-'+resp.result+'-response').show(); jqueryLoaded=true; msg = parts[1]; 3. Your organization, as the presenter, is responsible for all music used within the scope of the event. var style= document.createElement('style'); In 2012 (helped by pressure from the Musicians Union) the “Live Music Act 2012” was introduced – this should help small venues to put on live music events without a license. Whether it’s a festival, a school, a nightclub, or a large performing arts center, non-profit or for-profit, it’s the legal responsibility of the owner/operator of a performance space/venue to ensure that the necessary rights and licenses have been obtained with respect to all copyrighted music which is performed at that venue. Check that you are paying the correct tariffs to PRS and PPL where applicable as well as any associated video copyright requirements. If you want to sell alcohol or provide live and/or recorded music to more than 500 people after 11:00 pm then you will almost certainly need a premises licence under the Licensing Act 2003. Eventbrite is a global ticketing and event technology platform, powering millions of live experiences each year. if (f){ return; If you want to sell alcohol or provide live and/or recorded music to more than 500 people after 11:00 pm then you will almost certainly need a premises licence under the Licensing Act 2003. } else { The PRS collects fees that are royalty payments for composers and a PRS permit is always required to ensure you are fully compliant. Make sure to look into what permits or licenses your event may need and start the applications process early. 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